Let’s be honest, teacherpreneurs are some of the hardest-working people out there. You’re building resources, keeping up with curriculum changes, engaging with your audience, and juggling everything from blog posts to Pinterest pins. And that’s probably all after a full day of teaching.

But even the most driven business owners can get stuck spending too much time on the wrong things. You might be working constantly without seeing the growth you expected. That’s usually a sign that your time isn’t being spent where it matters most.

So let’s look at ten tasks that tend to eat up way more time than they should, and how a VA can help you shift from constantly hustling to making real progress.

1. Formatting Your Blog Posts, Emails, or Product Listings

You’ve done the hard part. You wrote the blog post, drafted the email, or created the product. But now you’re staring at your screen trying to make it look just right. The spacing is off. The links won’t work. The preview won’t load. And suddenly, what should have taken 15 minutes has swallowed your whole afternoon.

Formatting takes time, patience, and a decent dose of tech-savviness. It’s also something a VA can do quickly and consistently. When you hand this off, you’re not just getting hours back. You’re getting the peace of mind that comes from knowing it’s done well every time.

2. Uploading Products and Updating Listings

If you’ve got a folder full of finished products that haven’t made it to your store yet, you’re not alone. Uploading can be tedious, especially when you’re trying to write descriptions, link related products, create covers and previews, and make sure your resource looks polished.

This is exactly the kind of repeatable task a VA can manage. You create the resource. We take it from there. One client said, “Once I handed off product uploads to my VA, I actually started finishing resources again because I wasn’t dreading the next step.”

3. Creating Pinterest Pins and Writing Descriptions

Pinterest sounds simple at first. Design a graphic. Add a description. Schedule and repeat. But the actual process is anything but quick, especially if you’re trying to do keyword research, match your brand colors, and make every image clickable.

A VA can design branded pins, write descriptions that help them get found, and schedule everything for consistent traffic. That way, Pinterest keeps working for you in the background while you’re focused on creating.

4. Organizing Files and Spreadsheets

We all have that one folder labeled “stuff” or a Google Drive that gives us anxiety. Maybe it’s your clip art collection. Maybe it’s an Airtable dashboard you tried and abandoned. Either way, the longer it stays messy, the harder it is to use.

This kind of digital clutter doesn’t just slow you down. It drains your energy. A VA can clean it up, restructure it, and even create systems you can stick to. The result? You actually find what you need when you need it.

5. Managing Your Email List

You know email marketing is important, but logging into your ESP (ConvertKit, Flodesk, etc.) can feel like entering another dimension. Segments, tags, forms, sequences… it’s a lot. And that learning curve can eat up entire afternoons.

A VA who understands email marketing for TPT sellers can build opt-ins, set up automations, format and schedule your weekly emails, and keep everything organized behind the scenes. You just approve the copy, and it goes out on time.

6. Resizing and Renaming Images

Product covers, thumbnails, previews, blog graphics, pin templates… the list goes on. If you’ve ever spent hours resizing a batch of images or renaming files for TPT, you know how tedious it can be.

This task is important, but not something you personally need to do. A VA can follow your naming conventions, format everything correctly, and even organize your images for easy reuse.

7. Answering Customer Questions

Answering questions in your inbox or TPT Q&A section might not seem like a big deal, but it adds up fast. And it often pulls your attention when you’re in the middle of something more important.

A VA can check for repeat questions, use your pre-written responses, and notify you if there’s anything that actually needs your input. It keeps buyers happy while keeping you focused.

8. Writing or Editing Product Descriptions

Staring at a blank product description box is its own form of creative block. You want it to sound engaging, explain the resource clearly, and include keywords—without sounding robotic.

A VA with experience in the TPT world knows how to write descriptions that connect and convert. Or, if you’ve already written it, they can polish and optimize it for search.

9. Repurposing Content

You’ve got great content, but it’s scattered—one blog post here, a caption there, an email draft you never sent. Repurposing it takes time and mental energy that most teacherpreneurs just don’t have.

A VA can take your blog post and turn it into pins, captions, newsletter blurbs, and even opt-in copy. That way, your message gets reused, not forgotten.

10. Trying to Decide What to Do

You finally sit down to work on your business, only to spend the first 30 minutes trying to figure out what to do. Should you write a blog post? Update a product? Schedule pins? When there’s no plan in place, everything feels urgent and nothing gets done. That decision fatigue adds up fast, and it’s one of the biggest (but sneakiest) time wasters teacherpreneurs face.

Having a content or task strategy makes all the difference. A VA can help you map out your goals and create a realistic plan for what to do and when. From maintaining a content calendar to batching tasks in advance, we help turn your scattered ideas into a clear, manageable workflow so you can actually make progress every time you sit down to work.

Working Smarter, Not Harder

Being a successful teacherpreneur doesn’t mean you have to do it all. It means knowing where your time is best spent and building support around the rest.

The tasks that drain you might be the tasks a VA does best. And when you stop wasting time on things that slow you down, you can finally focus on the work that moves your business forward.

Ready to see what that could look like for your business?

→ Check out our services to see how we can help.